Unigames Committee Meeting #47 - 15/02/2023

tags: committee meeting 2022

Attending

• Emerald
• Jackie
• Connor
• David
• Josh
• Texas
• Gibbi
• Alistair

Apologies

• Hannah
• Everest
• Chris

Absent

Meeting scheduled: 6:30PM

Meeting open: 7:00PM

Reports:

President's Report (Emerald):

• Hi Emerald
  • Hi Gibbi,
    • what a week
      • captain its wednesday - David
    • THanks to everyone who stuck it out at any unigames event this week
    • o7
    • Last of us is really good
    • O-Day next friday
    • Yippee Yippee Yippee

Vice President's Report (Jackie):

• uncharity wow
• For the first time in forever (gibbi has to type out jackie's report in it's entirety)
  • Gibbi, I'm so sorry - Jackie
  • Have about 13 to 14 pages of mad scribbling tracking speaking order in the meeting
  • Been doing constitution things
  • Submitted constitution amendments to will for approval
  • Am thinking about moving RPG O-Day back an hour for our office gamers
  • I think I've done alot
    • Jackie forgor what alot is
• i have a triple date in less than an hour

Treasurer's Report (Business Texas):

• Everyone has decided to not write a report this week so here i am going rogue - it's me gibbi the secretary
  • i love and appreciate you gibbi <3333 thank you for all of the things
• Texas didn't know what meeting it was
• Perhaps a continuation of the OGM
• The passage of time ....
• return of committee o clock meeting
• account balance:$2,907.82

Secretary's Report (Gibbi):

• Hands are still recovering from minuting for 6 hours
• Ran uncharity
• Got a flat tyre
• Gods its been a busy week
• Thanks to connor and clarice for doing a pizza order last minute
• I'm sure there's other stuff i dont have forgor
• Went to Lovely boardgames and played fog of love with committee

Librarian's Report (Connyah):

• Guys, we lost Necromunda.. 😫
• Attended Uncharity, felt uncharitable
• Umm.. OGM spanned across some length of time
• LOVEly boardgames also happened, even if it feels like it happened years ago, was pretty successful :))

Fresher Rep's Report (Hannah):

• writing this during the ogm bc ill be too eepy later on
• i will be back for next meeting finally so yay ( - David will finally get his present after months)
• otherwise im just doing handover and fresher guide speech slowly but surely (will hopefully have the fresher guide one done by friday)

Reports de la OCM (Chris, David, Everest, Josh):

• Chris:
  • Apologies
• David:
  • tried out scythe (its a cool board game you guys should play it)
    • also fog of love
  • i went to uncharity
  • I WENT TO THE OGM.
  • worked on handovers
  • fresher welcome stuff done (im stuff)
• Everest:
  • Apologies
  • i forgor to submit report
  • went to ogm and uncharity (yay unchairity success)
  • is at work
• Josh:
  • ugggghhhhhhhhhh
  • yes
  • I died at some point this week, not sure when
  • Thanks for coming to unCharity\

Immediate Past President's RepΦrt (Alistair):

• Alistair has attended: ==37.5/48== Meeting
  • He is saving Jackies spot?

Past action Items:

Action Items:

Emerald:

Email manjedal to shift redacted by a week - DOne

EOI for Uwa open Day and clubbed carnival - Done

Send out expression of interest form 40th anniverary - Done

Investigate and decontaminate Dragons - Done

Budget The newnigames diy Banner - Done

(with Connor) Learn how to repair boardgames - Done

Jackie:

post uncharity fundraising goals - Done

Do the Agm booking at the same as the OGM - Done

Put up Busy BEE announcement - Done

Bring in label maker for adding high priority status to books - Done

FRESHER GUIDE FUCK YEAH - In progress

Ethan:

(with David) Do EMP, loft, booking chairs for fresher welcome - DOne

Do EMP for intro to Magic - Not Done

Take back Prerlease stuff to tactics - Done

email Jason regarding raffle prizes for uncharity vigil - Done

Go through "Wargamey" Boardgames to review state of games - Not Done

Talk to donald about mailing list bug - Not Done

Connor:

(with Emerald) Learn how to repair boardgames - Done

David:

(with Ethan) Do EMP, loft, booking chairs for fresher welcome - Done

ALL:

Make sure to have the time avaliable for the AGM/ogm - Done

ITS THAT TIME OF THE YEAR HANDOVER TIME :confetti_ball: :confetti_ball: :confetti_ball: - In poggerss

Usual Suspects

Board Games

• LOVEly Boardgames - 10/02/2023 - Friday 5pm
  • Attendance was around 14
  • Went well
  • Lot of Rootin at LOVEly Boardgames

Fresher Welcome - 02/03/22 - 4PM

• All prepared

First Boardgame Night -13/03/23

Gibbi: Do First Boardgame Theme, anouncement and EMP

RPGs

Mutants and Masterminds - 21/02/2023 - 4PM

• The EMP was for 4am - Gibbi
• Chris has changed it

Potential rpg event schedule for Sem 1 2023

• This would provide a nice balance of genres and mechanics between famous and niche games
• That one High fantasy Rpg that everyone knows and has a number of editions greater than 4
• Light RPGs - e.g. PbtA
• Call of Cthulhu
• Pendragon/Pathfinder
• Spire/Heart
• One page RPGs

RPG O-DAY - 07/03/2023 - 5PM

• Is being moved back to 5PM
• If you are interested in advocating an RPG at RPG O-Day the form to signup can be found here: https://forms.gle/92qq8BbhjRhopr7aA

Jackie: RPG ODAY loft and EMP booking

Variety One-shot night - 10/03/2023 5PM

• Unisfa is doing their welcome on the 1st of March
• We can have it on either day
• Jackie Proposes doing a variety one-shot night
• Gm's are to prepare their own pre - gens
• Proportional cap of DND 5e at 1/3 of the event

Emerald: Contact GM's for Variety One-shot night

Josh: Do the EMP and Loft Booking for Variety One-Shot night

TCGs

Magic: The Gavining

Intro to Magic - 15/03/2023 - 1PM

Gibbi: Do EMP for intro to Magic

Booster Box buying Bhenanigans

• We did a circular for 1 extra set booster box at a budget of $250
• Purchased the Box for $200

The last SNOM (For committee of 2022) - 26/02/23

Gibbi: Do EMP for Last SNOM

Pokemon trading card game Event - Week 4

• Stosh Will run pokemon TCG event to see how other TCGs event goes

Josh: Do EMP for Pokemon TCG

Wargaming

Intro to Painting - Week 4

Josh: EMP and Loft Booking for intro to painting

Intro to Wargaming - Week 5

• Will need to contact older member to organise

  Emerald: Get in contact with Kieran/Eva for Intro to Wargaming in Week 5

Fresher Campaigns

• Put up Fresher GM forms after the OGM

Gibbi: Put Up Fresher GM for Fresher Campaigns

Uncharity vigil - 11/02/2022 Saturday 5PM - 12/02/2022 Sunday 10AM

• Happened we made a bunch of shmoney
• Wrap up tmeeting will be this friday
• Prelimanary count is around $750 per club from subcom distribution

  Gibbi: Distribute Auction money to clubs

Committee Fundraising Goals

• We made $1390 as a club
• Meaning we met our fundraising goals for Kallax as well
• and new whiteboard markers and new chalk markers
• Keep your eyes on the minutes what other stuff we reached :eyes:

Unigames OGM - Monday the 13th (February) (At 3pm regardless of Date)

• It sure was 6 hours long
• Constitutional Amendments Passed with some amendments
  • Sent to SOC
  • Pending SOC Approval
• Jack Kay's Dnd Motion Passed after significant amendment
  • Viewable through pinned link in discord liveblog chat

O-Day 2023 - 24/02/2023 24th of February 11AM - 3PM

• Event will go up for O Day next weeek
• Requesteth Help from our gatekeepers
• Fresher guide and fresher flyer and stickers orders should be in by the end of the week

Jackie: Send out flyer and fresher guide and stickers order to uniprint

Connor: Draft O-Day announcement

Emerald: Ask Gatekeepers for help re O-Day

Far Future Events

Unigames AGM - 03/03/2023 at 1pm Friday

• Yippee Yippee Yipee Democracy
• If you would like to run for this years committee or nominate someone else to run for unigames committee feel free to put it in the thread

  Gibbi: Need Announcement Up Immediately for Unigames AGM

Everyone: Make sure to have the time avaliable for the AGM/ogm

Unigames Redacted 2023 - 30/06/2023 - 3/07/2023

• It was successfully moved forward a week
• Emerald sent out the mail

Emerald: Confirm dates moved

Joint Redacted 2023

• Is booked
• Deposit will need to be paid for in the next week
• Monday 20/02/23 is the latest that can be done
• Unisfa is happy to do the deposit
• Double check with UCC (Jackie is doing it)

Jackie: Submit Deposit for joint redacted

Reimbursements:

• Approved
  • $19.45 to Jackie for Camp Supplies
  • $544.40 to Jackie for Food run (5/2)
  • $10 to Jackie for paper towels
  • $400 to Ethan for ONE set boosters
• Pending
• Unsubmitted
  • $200 to Ethan for ONE Set Booster
  • $735 to Ethan for ONE Prerelease
  • $73.55 to Connor for Milk

Guild:

SOCPAC

• Constitutional amendments submitted
• Pending approval
• Should be approved this week
• Shoutout to new tenancy chair for getting us our cleaning contract

Grants

• No Updates
• O-day grant soon

General Business:

Busy BEE - 18/02/2023 - 10AM

• Is this weekend
• If you're a gatekeeper or a committee member Bee there or Bee square
  • (this is a threat)

Custom Playmats

• Most of them have been collected :)

Westmarche 2

• Should have one in the next week
• Westmarche Monday

40th Anniversary

• Emerald and Texas will be on it tmw
• Texas emailed unibclub
• We can do it at Uniclub
• Taylor says to push it back cos april is far too soon
• Quote at about $7600 + Beverage
  • Service Fee
  • 3 Course Meal
  • Audiovisual
• Beverages can be done hourly packages or by consumption basis

Emerald: Send out EOI for 40th to anniversary an "Everyone annoucnement"

Gatekeepers

• No new gatekeepers

Webkeepers

• No new webkeepers

Room Update

New Printed Banner

• Go to spotlight get a squaremeter of fabric
• Get a bunch of paint
• Roughly 60 to 90 buckeroos
• There happens to be a convenient sale at the moment
• Almost scertainly less than $100
• Emerald still probabbly in prefernce to new printed banner

Pinup Board

• Hopefully up before o day
• Tenancy is talking to kelvin regarding the pinup board

Library

Gibbi: Go through "Wargamey" Boardgames to review state of games

Library System

• Almost Done

Food runs

• One more food run in the next week to keep everything stocked before O-day

  Connor, Emerald: Do a food run

Webkeeping

• New website POG
• Consider moving towards just using epic new website
• Donald is looking at changing things

Gibbi: Talk to donald about mailing list bug

Gibbi: Start moving minutes over onto new website

Committee Business

Everyone: ITS THAT TIME OF THE YEAR HANDOVER TIME :confetti_ball: :confetti_ball: :confetti_ball:

• Meetings will be 5 PM Onwards

Early 2023 Events

• Week 1 Fresher Welcome, AGM - 02/03/23 03/03/23
• Week 2 RPG O-Day, First one-shot - 07/03/23, 10/03/23
• Week 3 Intro to Magic, first boardgame - 15/03/2023 13/03/23
• Week 4 Intro to painting and RPG - TBA
• Week 5 Jumpstart????, Intro to Wargaming - TBA

Meeting closed: 8:38 PM