Unigames Committee Meeting #4 - 27/03/2023

tags: committee meeting 2023

Attending

• Jackie
• Gibbi
• Josh
• David
• Gen
• Chris
• Hannah
• Emerald
• Connor
• James

Apologies

Absent

Meeting scheduled: 6:00PM

Meeting open: 6:10PM

Reports:

President's Report (Jackie):

• everyone shut the fuck up i'm on fall out boy so much (for) stardust lockdown for the next 7 months
• talking to couple old members about the ancient warg minis that have been here since before 2010, might make a post about it to see if that gets me any further
• i hung around with the prosh people until it was bedtime and i finished writing emails
  • eemaailss
• gatekeeper trained all our new gatekeepers
• i am so hungy rn this is what 6 hours of labs will do to you (i was tutoring the labs)

Vice President's Report (Gibbi):

• Hi Josh
• Been a week
• First SNOM
• Working on Magic Events
• On the uni grind

Treasurer's Report (Connyah):

• WITHDRAWAL BOOK FANS ARE WINNING
• 2x food run hype !!
• We got O-Day grant! Poggers
• Account Balance: $4245.30

Secretary's Report (Josh):

• hi Gibbi
• hi Josh
• Hell Week: Joshua Wins
• All of my 'Stuff' was good!
• Taught Chris how to upload minutes so the grind begins
• Outed as reddit account owner
• Time to start doing actual work
• Heat-Chads pogging while Freeze-jacks cringe

Librarian's Report (David):

• Week 4 was one of the weeks ever
• Posted announcement for intro to wargaming
• Went to charity vigil subcom meeting
• Contacted people about splat buys
• A FOX IN SPACE EPISODE 2 IS OUT, ITS BEEN 6 YEARS GO WATCH IT

Fresher Rep's Report (Gen):

• Freshers survived their first exam!!!!!!!
• C boardgames thing has been sorted out :>
• All but a single Fresher has been allocated (and I have spoken to said Fresher) - campaigns are off the ground!
• I stayed but for 35 hours straight and went insane god I love prosh
• Just read James' thing and now really want to find his business

Reports de la OCM (Chris, Hannah, James):

• Chris:
  • conkus cthonkus date locked in (next wednesday)
  • advertisement coming shortly
  • my sax is bronken
• Hannah:
  • joining Jackie with freaking out over Fall Out Boy album
  • had another latin test this morning but somehow it was easier??? and now I'm scared
  • did Prosh on 0 hours of sleep bc that's just how the last week went
  • Prosh also entirely messed up my sleep schedule
  • and first essay due this friday so guess im handing that in during the boardgames night
• James:
  • Got EMPs approved and did loft bookings for D&D One Shot Night & Epic Boardgames Day
  • Did Prosh overnight until 2am
  • Went to SNOM
  • Went on two food runs
  • Held the clubroom open a couple of times as the only gatekeeper
  • Challenged people to find my business, they have not succeed despite the many clues I have given them
• Texas
  • I'm still holdin on
  • check unigames email for Melissa reply
  • account balance: wait

Immediate Past President's Report (Emerald):

• Emerald has attended: ==5/5== Meeting
  • hi Gibbi
  • hi Josh
  • I made morale shortbreads for the proshers
  • Woke up next morning very sick
  • got the flu (womp womp)

Past action Items:

Action Items:

Jackie:

• Tell gatekeepers about cam hall door proppin. - Done

• Research Merch - Not Done

• Contact: Danika bout chairs - Done by Josh

• Do some research on the minis - Done

• Compile feedback for RPG o day - Done

Ethan:

• Message committee about deck boxes - In Pogress

• Ask Everest about First Aid Training - Done

• Make Quickplay Guide - Not Done

• EMP and Announcement for Jumpstart 2022 - Done

• Theros EOI - Within the next 3 weeks

• Flashback Draft EMP - Done

• SNOM ONE EMP and Announcement - Done

• DM Jackie picture/s and quote for fridge posters - Done

• Jumpstart announcement, events on facebook for all the magic "stuff" - Do Da Discords

Josh:

• Contact Danika bout chairs - Done

• Teach Chris how to upload minutes - Done

• Post ogm minutes oTL - Not Done

David:

• Contact Patrick regarding D&D Screening Collab Event - No Updates

• Research sleeving Boardgames - Nupdates

• Contact Cas about Splat-Buy - Done

• Contact Finn for splatbuy specifics - Done

• Announcement for wargaming - Done

Gen:

• EMP for "C" Boardgames - Done

• Food Safety Training for [Redacted] - Not Done

• Write announcement for “C” Boardgames - Done

Chris:

• Reconfirm time with GM's - Done

• Announcement for Call of Cthulu - In Poggers

• DM Jackie picture/s and quote for fridge posters - Done

Hannah:

• Write announcement for “C” Boardgames - Done

James:

• EMP for D&D RPG Night - Done

• Food Safety Training for [Redacted] - Not Done

• Put together EMP and loftbooking for study week boardgames - Done

Emerald:

• Research MERCH - Not Done

Usual Suspects

Board Games

"C" Boardgames - Friday 31/03/2023 - 4pm

• Gen will be late ;-;
• Please Come if you crave:
  • Catan
  • Carcassone
  • Cluedo
  • Climate
  • Cascadia
  • Cash and Guns
  • Croot
  • Call of Cthulu Fluxx
  • Cosmic Encounter
  • Chaos in the Old World
  • Cards Against Humanity
  • Colt Express
  • CASTING SHADOWS BRAND NEW BOARDGAME AWW YEAH

Study week boardgames - 11/04/23, 1PM-8PM

• Epic Boardgames Day
• Longer games, Dead of Winter, Root, Root Expansions, games that do not get played as often
  • Axis and Allies URAH

RPGs

RPG O-DAY - 07/03/2023 - 5PM

• Jackie Feedback Says
• Remove pizza run if event doesn’t run for ~3+ hours
  • Hard to spruik RPGs with pizza in ur mouth / ur pizza goes cold
• If the event became more popular with expected higher attendance, we’d have to look into a different bigger venue
• Start time thoughts
  • Lewis: experiment with a slightly earlier start time? only con is that it'd be a bit tricky to work around people's work
• Almost all attendee responses would be interested in the event starting earlier than 5pm
• Attendee responses indicate that they all felt like they learnt new interesting systems that they’ll look into in the future & felt the variety on display was good
  • One attendee reports that the quantity of systems felt small
• Advertisement could be improved & made more stand-out
  • If kept as a week 2 event, previous committee should be on it and putting out advertising before the AGM
• Attendee reports that there weren’t enough systems for the number of people who showed up
  • Spent good amount of time waiting for tables to free up so they could hear about the system(s) properly
• Better Diversity, Better Advertising, Less (no) Pizza

Masks Oneshot Night - 21st of March - 5pm

• Jackie, Amelia, Gwyn ran as gms
• good time
• 3 Tables (of 6) = 18~ attendees
• Went so well that Jackies table wants to continue playing as their own group

Call of Cthulu RPG Night - Wednesday 05/04/2023 - 5pm

• Tentative GM List: Merlin, Jack, Alistair, Gen
• Its happening
• EMP and 'stuff' approved
• Will put on discord after facebook event made

D&D 5e RPG Night - Friday 21/04/2023 - ?PM

• Got GM list with backups
• Ask Current GM's for description
• Maybe make a channel for it?

Potential RPG event schedule for Sem 1 2023

• This would provide a nice balance of genres and mechanics between famous and niche games
• That one High fantasy Rpg that everyone knows and has a number of editions greater than 4
• Pendragon/Pathfinder
• Spire/Heart
• One page RPGs
• Cyberpunk

TCGs

Magic: The Gavining

• There will be a quickplay guide for it in the next week or so

  Gibbi: Make Quickplay Guide

Booster Box buying Bhenanigans

• NEW CAPENNA BOOSTER BOX IN
• Getting quote for MOM box ~3.5 weeks ($200 per box)

SNOM - 26/03/23 - 11am

• 14-15 over course of the day
• 3 tables
• Went well
• Was in loft
• Yeah

March of Machines Prerelease - Somewhere between April 14th and 20th

• Its still coming up
• ask gibbi in a week

Jumpstart 2022 2 - 30/03/23 - 1PM

• Entry $25 pp
• 4 Packs pp
• Great Intro/Intemediate event
• Wow!, just 3 days away!

Theros Flashback Draft - End of April

• Theros SWEEP :sparkles:
• Entry $25

  Gibbi: Theros EOI - Ask about this in April

Pokemon trading card game Event - 23/03/2023 - 5pm

• Went very well
• Attendence ~12ish
• We have a contact on the inside (Julian)
• Julian happy to loan a deck
• Will wait until possible UWAnime collab to decide whether necessary to have decks in the clubroom

Perth Gaymers ONE Draft

• Possible Collaboration Event
• 12 people = $17 dollars pp
• All Will Be One
• Buy in
• bring lands
• They are gay
• Maybe ask about a second box if we want collaboration
• Maybe direct to other areas on campus (that aren't the loft) Jackie: Contact Perth Gaymers to discuss further

Wargaming

Intro to Painting - 21/03/23 - 2PM

• So many people
• More than 16
• We may need some more paints
• Amelia Feeedback: Nice new brushes
• Loft will be better with these numbers (The event was a lot more popular than previous years)
• Pre-prime minis
• Thanks Jackie for the Minis
  • "its got spikes"

Intro to Wargaming - 01/04/2023 - 12pm

• Its this saturday guys come along
• HOT WHEELS BEAT THAT
• MAD MAX BEAT THAT
• You can keep morbius 1 year anniversary in the minutes - David

Fresher Campaigns

• 56 Applications
• 1 person unnassigned (RIP)
  • is chill with it
• Seems to be going well
• almost all session 0's

Unigames OGM - Monday the 13th (February) (At 3pm regardless of Date)

Josh: Post ogm minutes oTL

Prosh - 22/03/2023 - Meet 5am Oak Lawn BE THERE

• It sure happened!
• The costumes were great! Thanks everyone for coming
• We had about 14~ish people combined
• Its great. -Gen
• Music was terrible. -Hannah
• Why are there concoctions???
• More people knew about it this year.
• Location was good

Charity Vigil - 14/04/2023 - 15/04/2023

• Prize budget back down to $50
• Cost Split Approval
• Budget
  • Pwease do it soon
• We can probably contact tactics about prizes

  David: Copy paste tactics email for uncharity prizes

Unigames [Redacted] 2023 - 30/06/2023 - 3/07/2023

• ACTIVITY ASSIGNMENTS
  • Assassins: King Connor
  • Debates: James and Hannah
  • Quiz: Josh, Chris, Gen, Gibbi
  • LARP: David and Connor
  • Oneshots: David
• WE NEED 100KGS OF WOOD - Emerald's Dad
  • Also happy to give us wood
• Roster is ready to fill out

D&D Movie Outing - Mid April

• Nupdates
• Time to start looking at venues and times

  David: Contact Patrick regarding D&D Screening Collab Event

Swancon - April 15th-16th

• Oh yeah that exists
• David gets a compensated ticket (as Librarian)
• Go and research new boardgames

  Jackie: Message Swancon and ask if they want volunteers

ACYA Collab Event - 09/05 (Possibly)

• Suggested a collab
• 1 off
• AFternoon Tea and chill w/ boardgames
• EMP already submitted
• Acorn Room
• Possible Dates that ACYA has provided
  • 04/04
  • 18/04
  • 09/05 - Preferred

    Jackie: Contact ACYA about dates

Far Future Events

Joint [Redacted] 2023

• Jackie - Knowledge Bearer
• Gen
• Connor

Role Play 4 LYFE - 2nd-3rd of September

• Gen
• David

Quiz Night - ???

• Lightmittee
  • Gibbi
• Darkmittee
  • Chris

Relay4Lyfe

• Josh
• James Secret Captain
  • (he will be Captain for UniHall or smth)

Uncharity Vigil

• James
• Gibbi

Other Subcommitees for events throughout the year

Reimbursements:

• Approved
• Pending
  • $351.87 to Jackie for 28/02/23 food
  • $209 to Gibbi for All Will Be One box
  • $150 to Gibbi for Theros Box
  • $262.71 to David for Dominos Pizza
  • $25.34 to David for Tim Tams & Glue
  • $256.60 to Connor for 07/03/23 food run
  • $234.50 to Connor for 23/02/23 food run
• Unsubmitted
  • $553.00 Joint [REDACTED] Jackie Deposit
  • $178.65 To Connor for 27/03 food run
  • $4.50 to Connor for short term borrowing pocket

Guild:

SOCPAC - 28/03/2023

• Gibbi already there

Tenancy

• Nupdates
• Tenancy chair based

Grants

• O-day grants
  • Ladies and gentlemen? We got 'em.
  • $381.50!
• SPG due on the 15th of April
  • Major Collaborative Vibes
  • Can Hall
• We're putting morbius in the minutes again - Emerald

General Business:

Custom Playmats

• 1 to go ;-; please come get it if it is yours PWEASE

Westmarche 2

• 'uh' - Chris

40th Anniversary - September-Octoberish

• List of Dates has been Provided

Jackie, Emerald: Confirm Dates and send out a Save The Date for 40th Anniversary Emerald: Mailing list for 40th Jackie, Emerald: Discuss Ball Merch

Gatekeepers

• No New Gatekeepers

Webkeepers

• No new Webkeepers

Room Update

• BORROWING POCKET REAL: THANKS CONNOR!!!!!

Danika's Chairs

• Alllll set
• Find time with Texas/Gozz to go to pick them up

Josh, Jackie: Sort out how to get Danika's chairs

New Printed Banner

• Sent a sketch to the group chat

Pinup Board

• THE PINBOARD IS UPPPPPP
• YEAHHHH

Library

Selling Minis

• Jackie contacted so many old people
  • They are quite old (the minis not the old people)
  • One is from Jordie (who would like it back in the event of selling it)
  • Lewis: 'Easily damaged, easily damages other things, we don't get much use out of it, selling means club gets money, and person gets more out of it then club ever will'
  • These minis are fucking ancient

    Jackie: Post Minis Discussion on Facebook Jackie: Continue to investigate minis

Card Sleeving

David: Research sleeving Boardgames

SPLAT - CasTing Shadows

• Contacted cas, is sick atm so L

New Coup

• Emerald takes Old Coup (yipee)
• Adds message to New Coup

SPLAT - Finn Root RPG

• Finn: Still happy
• Splat Buying Base book
• wait for possible interest to expansion
• Finn wants to donate expansion if we buy base
• Inclined to reject (as cool as it looks)
• +a GM Screen
• Don't exploit Finn
• Motion to SPLAT buy Root RPG Base book with Finn for $30 - Passes Unanimously
• Motion to SPLAT buy Root RPG Travelers and Outsiders Expansion with Finn for $30 - Passes Unanimously

  David: Message Finn about SPLAT Buy

Library System

• Nupdates

Food runs

• Connor foodrun BEFORE this meeting
  • It is okay Connor we do not need to be fully stocked

Webkeeping

• Postponing mailing discussion until after Gozz completes PhD (congrats btw)

Committee Business

• Gibbi: one day

  Gibbi: Message committee about deck boxes

Josh: Update regs on website

Jackie, Josh: Fix the unigames constitution on website

Emerald: Return Dragons (we want them back) Meeting closed: 7:50 PM